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CONSTITUTION AND BY-LAWS
KENTUCKY ASSOCIATION OF CONVENTION AND VISITOR BUREAUS

ARTICLE I. – NAME

   a. The name of this Association shall be the Kentucky Association of Convention & Visitor Bureaus, a not for profit corporation. Hereinafter referred to in these by-laws as KACVB.
 

ARTICLE II. – PURPOSE/MISSION STATEMENT

   a. To improve the public awareness and understanding of the convention and visitors industry’s economic and social contribution to society.

   b. To monitor and influence government policies and programs affecting members and the convention and visitor industry.

   c. To provide forums for personal interactions among members.

   d. To support high standards of professional practices throughout the convention and visitor industry.

   e. To maintain relationships with other tourism industry organizations to address common issues.

   f. To encourage on-going educational opportunities for members which enhance their proficiency.

   g. To enhance the profile of KACVB and the convention and visitor industry in Kentucky.
 

ARTICLE III. – MEMBERSHIP

   a. Membership in KACVB shall be vested in the single bureau organization of a given Kentucky city or county organized under the KRS 91A.350 through KRS 91A.390.

   b. Only the chief executive officer or equivalent, who is a paid employee of a Kentucky Commission/CVB, will serve as a member. Board members serving as Tourism Commissioners cannot qualify for membership. During a Commission’s transition to a new chief executive officer or equivalent, both Executive Directors may attend a KACVB meeting so long as both are still employed by the Commission.

   c. (c) Applications for membership shall be made to KACVB. A check for one year’s dues shall accompany the application.

   d. (d)Applications shall be reviewed by the Executive Board; and will be approved if found in keeping with the above membership requirements.


ARTICLE IV. – MEMBERSHIP DUES

   a. Annual membership dues shall be set by the membership in KACVB shall be payable in the month of January.

   b. If a member shall fail to pay dues within the time prescribed for its payment, the bureau may be dropped from membership at the discretion of the Executive Board.
 

ARTICLE V. – MEETINGS

   a. The proceedings of the meetings of KACVB shall be quarterly, one of which shall be the annual meeting.

   b. A quorum shall consist of a simple majority of those present at a duly called meeting.

   c. Special meetings shall be upon the call of the Executive Board and president with due notice to the membership as to time, place, and purpose of the meeting.
 

ARTICLE VI. – OFFICER/EXECUTIVE BOARD

   a. The election of KACVB Executive Board shall be held at the annual meeting.

   b. The Executive Board of KACVB shall consist of the president, president-elect, secretary, treasurer and immediate past-president.

   c. The duties of the respective officers shall be as follows:

1. All approval of expenditures shall be conducted by the Executive Board.
2. President: Shall preside over all meetings, speak publicly on behalf of KACVB, and shall appoint representative to meet with other groups with mutual interests as required. The president will be ex-officio of all committees, except the Nominating Committee.
3. President-elect: Shall preside at meetings in the absence of the president and shall succeed to the presidency for the remainder of the unexpired term in the event that office is vacated. The President-elect shall succeed to the Presidency.
4. Secretary: Shall keep written records for KACVB as well as minutes of all meetings of KACVB and the Executive Board. Minutes of all meetings will be furnished to all member bureaus within fourteen (14) days after the meeting. The secretary will also perform all other duties common to this office.
5. Treasurer: Shall receive all monies due KACVB and shall make disbursements there from. The treasurer shall prepare and submit a treasurer’s report at all meetings, as well as reports required by the Federal Government and the State of Kentucky. Ninety (90) days prior to the close of the fiscal year, the treasurer will submit to the Executive Board a financial statement showing the financial position of the KACVB, including income and expense transactions for the year. A budget shall be developed by the Treasurer and submitted to the Executive Committee for consideration, modification and approval. The budget will then be submitted to the membership for approval by or before the regular December meeting of the membership.
    

ARTICLE VII. – AMENDMENTS

   a. The Constitution and by-laws may be amended at any full meeting of KACVB by a two-thirds vote of all members present and eligible to vote. Members shall be notified of proposed amendments at least thirty (30) days prior to the meeting at which the amendments are to be voted upon.

Amended March 26, 2004

By-laws ratified on July 21, 1993

Amended June 25, 1997

Amended March 8, 2002